Rockefeller University Accounts Payable Analyst in New York, New York
Job Title Accounts Payable Analyst
Laboratory / Department Finance Accounting Services
The Finance Department of the University encompasses the Controller's Office and the Office of Budget, Treasury and Research Administration. These offices are dedicated to ensuring the integrity of data submitted, recorded and reported and to providing the highest level of financial services in support of the University's mission in Biomedical Research.
The Accounts Payable Analyst will be responsible for a combination of data-entry, customer-service, and administrative duties. Responsibilities include entering designated PO-related invoices in the IAS system, including certain high volume vendors, processing Federal Express invoices for two main accounts for the university, preparing journal entries for year-end cleanup and accruals, and entering and balancing monthly wire transfer invoices paid by the Treasury. Will process payment batches for weekly checks/ACH payments and bi-weekly employee expense reimbursements through payroll, ensuring all information is correct, keep track of all payments, expenditures, invoices, statements, and reconcile any reports necessary following RU policies and procedures. Other tasks include managing and paying open transactions before due dates with vendors, filing received reports in alphabetical and numerical order for weekly check cycle and ACH payments, distributing mail, and matching invoices to receive reports from multiple departments when required. Will match backups to Oracle-generated documents for employee expense reimbursement, vacation, and sick coverage, file receiving reports, provide coverage for other AP members during emergency or vacation usage, and perform as a backup cashier if requested.
Bachelor's degree and a minimum of one year of accounts payable experience required; educational emphasis in business or accounting preferred. Must be highly proficient with computers, including Oracle, Microsoft Word, and Excel. Must be reliable and possess a strong work ethic. Excellent verbal and written communication skills, organization skills, and excellent typing ability are required. Excellent attention to detail, critical thinking skills, and interpersonal skills are necessary. Must be able to multitask, problem-solve and have excellent priority management skills. Prior account software experience is a plus.
This job requires that employees be fully vaccinated against COVID-19 as a condition of employment. Rockefeller University provides reasonable accommodations where legally required including accommodations for medical conditions and sincerely held religious beliefs.
The Rockefeller University is an Equal Opportunity Employer - Minorities/Women/Disabled/Veterans