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Rockefeller University Administrative Assistant, Institute for Global Infectious Disease Research (Salary Range: $70K-$80K) in New York, New York

Job: IRC28691


Job Title Administrative Assistant, Institute for Global Infectious Disease Research (Salary Range: $70K-$80K)

Laboratory / Department Institute for Global Disease Research

Department Description

Detailed Description

The new Institute for Global Infectious Disease Research at Rockefeller University seeks to empower a revolution in biomedicine and accelerate the pace at which the world conquers infectious diseases. The Rockefeller University is one of the premier biomedical research institutions in the world. The University's research hospital is a unique resource that enables the advancement of scientific discovery into clinical assessment. At Rockefeller, scientists can take risks on bold ideas with transformative potential. Reporting to the Administrative Director, the Administrative Assistant supports various activities to implement, organize, and manage the new Institute's operations and programs. The education and outreach responsibilities include but are not limited to: organizing and spearheading the inaugural symposium, including coordination of all logistics such as date, venue, format, speakers, collaborators, publicity, etc.; organizing and launching webinars, seminars, multidisciplinary conferences, and an annual/biennial retreat for Institute scientists; creating and maintaining an informative website to track research progress and publicize discoveries made by Stavros Niarchos Foundation (SNF) Institute researchers, implementing plans for international communication and public education; developing educational programs and training opportunities for graduate students, postdocs, and Clinical Scholars to work on infectious disease-related research; partnering with RockEDU Science Outreach on public program opportunities for pre-college students and science enthusiasts. Research and Administration duties include establishing and implementing the SNF Institute grants program; supporting application and review process, reporting, etc.; sourcing and acquiring emerging technologies for shared use; creating and managing financial reports; supporting governance structure; collaborating with the Office of the General Counsel (OGC) for contracting (subawards, etc.); facilitating University procedures and requests with finance, procurement, service requests, human resources, and access/use of University resources, e.g., conference rooms and food service; supporting the development of a branding and marketing strategy; executing follow-up activities; and additional duties and special projects as assigned. The targeted salary is $70,000 to $80,000.

Job Requirements

Bachelor's degree is required; advanced degree preferred. A minimum of five years of related experience is required. Prior experience as an advocate for vulnerable populations and a basic understanding of scientific research are preferred. Outstanding writing and speaking skills. Must have grant compliance and reporting skills and the ability to multi-task and work with diverse personalities and styles. Demonstrates taking the initiative and is responsive to feedback. Must have creative problem-solving skills, and be enthusiastic, dynamic, and flexible. The ideal candidate is organized and collaborative. Must be proficient in computer platforms, including MS Office Suite. Strong technical proficiency and quantitative skills are required. Must have the discretion to handle confidential information. Strong interpersonal, written, and oral communication skills and attention to detail are essential.

Additional Details

This job requires that employees be fully vaccinated against COVID-19 as a condition of employment. Rockefeller University provides reasonable accommodations where legally required including accommodations for medical conditions and sincerely held religious beliefs.

The Rockefeller University is an Equal Opportunity Employer - Minorities/Women/Disabled/Veterans